Insurance Brokering and Risk Management Support Planned Start Date: 10/01/2010 Planned End Date: 09/30/2015 Estimated Quantity: 1 Estimated Annual Value: #10,000 Estimated Total Contract Value: #50,000 To provide insurance brokering services for the Royal Borough of Windsor and Maidenhead and support services for Risk Management. The criteria which the brokers will be appointed will be based on a combination of fees, performance, financial stability and experience in the Public Sector. 50 points are allocated from the written submission, 30 points from the interview with Account Executive and 20 points are based on the fees. Scope of the assignment: Any consultant may offer additional areas for discussion but must at least address the following issues: General Activities (10 points) 1) Consultants are to provide details of the Account Executive who would be responsible for this contract, including qualifications and experience. 2) Consultants are to provide details of the service team to be provided. 3) The Council requires Consultants to comment on the key programme objectives they would propose for the Royal Borough of Windsor and Maidenhead. 4) Consultants must at all times follow the procedures laid down by the Council?s Financial Regulations and European public procurement directives and should identify their anticipated involvement in any future market review. 5) Consultants must identify their criteria for insurer selection within the Royal Borough?s programme and include their strategy for including risks placed with direct underwriting insurers. 6) Consultants are required to confirm whether or not they have agencies with the following and if so an approximate indication of the amount of business placed with each insurer. a) Travelers Insurance Company Limited b) Chartis Insurance c) Allianz (The above insurers currently participate in the existing or relevant previous insurance programmes) 7) The relationship between the awarding authority, its insurers and its brokers demands professionalism, expertise, confidence and trust. This point provides the opportunity for potential brokers to raise any comments that they consider may be pertinent to or may potentially compromise such a relationship ? these comments can be raised in confidence. Administration (10 points) 8) Consultants must comment on their administration strategy for the Royal Borough of Windsor and Maidenhead insurance and risk management programme and provide details of the technical support and specialist services that would be made available. Specifically in relation to: a) Day to day insurance and claims related matters b) Policy cover enquiries c) UK legislation that effects insurance provision d) Trends and developments in local authority insurance sector, including the provision of information on new risk exposures and solutions e) Future programme design f) Monitoring of insurers reserves on claims g) Involvement in helping to negotiate difficult claims, on site meetings with adjusters if required h) Ensuring policy documentation is forward to the Council within FSA protocols. i) Contract vetting j) Meetings with the Royal Borough in relation to servicing the consultancy contract and annual renewal Insurance Services (10 points) 9) The Council is interested in consultants? recommendations upon how they would approach: a) Self Funding b) insurance programme structure Risk Management Services (10 points) 10) The awarding authority operates an effective Risk Management policy throughout its organisation. Consultants are asked to detail their own risk management strategy and comment on: a) Their own ?In-house? risk management expertise b) How the risk strategy could be conveyed throughout our organisation c) Methods for directing and monitoring the risk strategy and risk management measures d) The consultants specialist risk engineers may be invited to make their own proposals for the provision of specialist support Consultants to provide examples of relevant risk assessments and management projects previously undertaken for other local authorities. Additional Areas For Discussion (10 points) There are a maximum of 10 points available for innovative solutions which exceed the requirement and these will be evaluated subjectively. Fees/ Estimated Cost: 1. Consultants are required to make clear the pricing of the submission, including any allowance for inflation over the period of the agreement. 2. Any fees quoted must be based upon net premiums being paid to insurers, which must not include normal brokers? commissions. 3. Consultants are required to submit their fee quotations with an exact definition of what services will be provided under each of the following headings: i) Risk and Insurance Services ii) Risk Management Services 4. Consultants are required to detail and specify whether any services are subject to additional fees. 5. The annual fee must be specified.
CPV
66000000, 66510000, 66000000, 66171000
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